I am writing to let you know that we have reached a critical juncture in our transition from the current traceability system to the new traceability system.
Despite diligent efforts by Liquor and Cannabis Board (LCB) staff and the new vendor, all critical tasks will not be complete by the end of our contract with the current vendor on Oct. 31. This project has been under an aggressive, compressed timeline since it began three short months ago.
Contingency Plan in Effect Nov. 1
To ensure our licensees and stakeholders are prepared, we have made the critical decision to prepare to implement our contingency plan.
Ensuring that we roll-out a quality, market-ready product is our priority. We are working closely and efficiently with our new vendor, MJ Freeway. Based on feedback from the training sessions and demonstrations with our Traceability Advisory Committee, the new product, Leaf Data Systems, the new non-commercial, free system will work well for the roughly 25 percent of licensees who use it. We will provide a timeline for implementation this week.
Contingency Basics on LCB Website
We are aware that instituting this contingency will affect how some of our licensee track their business activities. We are doing everything in our power to minimize the amount of time that the contingency plan will be in effect.
The details of the contingency are posted on our website at lcb.wa.gov. As always, the website is the central and most current source of information. On the site you will find FAQs, required reporting documents, and other information you will needing during the period the contingency plan is in effect.
Four Key Things to Know Regarding Contingency
- The information that we are requesting via the contingency plan is information that licensees are currently required to collect and retain;
- There is no halt to business during the contingency period. You may conduct business as usual. That includes transfers, sales, harvest, etc.;
- As you do today, you must keep a record of all required activity associated with your business. If you have a third-party, commercial software provider consider contacting them to review your coverage. Some software systems may capture traceability transactions for later reporting which would minimize your manual reporting requirements.; and
- The LCB will continue to enforce rules and regulations during this period.
The LCB has been committed to transparency throughout this process. We will continue to communicate with you during the transition period.
LCB Deputy Director and Project Executive Sponsor