Your Corporation or LLC records should include: The Articles of Incorporation or Articles of Organization, Corporate Bylaws or Company Regulations, Organizational Minutes, Annual reports, stock/membership register for keeping track of stock/membership transactions or a membership register for keeping track of membership transactions, Minutes of all shareholder and director meetings or all member and manager meetings, including the annual meeting.
Corporate or company records help to substantiate that the Corporation or LLC is a different entity from yourself and that all formalities are being maintained. In addition, corporate or company records provide evidence to substantiate significant tax deductions, regardless of whether your Corporation or LLC makes a profit. Even if a Corporation or LLC does not make a profit, it may still generate significant tax deductions for you on your personal tax return. Corporate or company records provide a significant defense against anyone who would seek to pierce the Corporation or LLC veil and attempt to impose personal liability on you.
To comply with the formalities of a Corporation or LLC, you will need to keep accurate entity records.
If your Corporate or LLC Records are incomplete (e.g. missing notice & minutes from prior year annual meetings) or even lost, submit a request for a duplicate, new or replacement Corporate or LLC Records Book and Seal at your states Secretary fo States’ office.